Administrative Assistant

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  • Location:
    Krakow, Poland
  • Area of Interest
    Administrative and Business Support
  • Job Type
    Professional
  • Technology Interest
    *None
  • Job Id
    1428379


What You’ll Do


We are looking for a highly motivated, organized, skilled Administrative Assistant to support CX Theaters.

This individual is encouraged to use discretion in handling details of a highly confidential and sensitive nature. Work requires initiative and independent judgment. The person hired into this role must be a team player who is proactive, cooperative, collaborative, and flexible.

Other expected qualities include: integrity, high energy and a strong sense of urgency, acting as an extension of the leadership team. Individual encouraged to seek proactive and creative win/win alternatives for leader and key stakeholders, constantly assessing changing priorities and sophisticated schedules.


Core Job Responsibilities:

  • Strategically lead and maintain the schedule of the Senior Executive
  • As a proactive business partner, represent the Exec & Area Leadership and act as liaison between them and their management, peers and organization
  • Arrange and coordinate business travel, quickly and efficiently handling changes as they occur
  • Plan, coordinate, and execute all types leadership meetings and events
  • Compose correspondence and messaging for distribution from the executive staff.
  • Build/Edit PowerPoint presentations as needed
  • Maintain and follow up on Action Item lists coming out of staff meetings
  • Research and analyze data within the context of a project, departmental needs, or company direction and make recommendations for action or changes as appropriate
  • Work directly with the Operations team on a variety of internal business requirements which may include tracking initiatives and projects, meeting preparations and other types of confidential matters
  • Handle a large volume of incoming communications which includes supervising email and redirecting as appropriate
  • Accurate and timely handling of expense reports
  • Engaged in multiple high-impact team initiatives


Who you Are:

  • Prior experience working with Cisco (desired)
  • Demonstrate outstanding time management and organization skills with high attention to detail
  • Strives to understand business goals and objectives in order to anticipate and proactively address organizational needs
  • Demonstrates a strong business partnership with principal/organization
  • Possesses excellent verbal, non-verbal, and written communication skills with a focus on developing influence resulting in greater business effectiveness
  • Optimally articulates the business priorities and strategic goals
  • Multitasking and able to prioritize tasks and own the required actions in a dynamic and changeable environment
  • Highly adaptable attitude with the ability to change direction quickly
  • Must be very open, collaborative and team player with peer groups and executives
  • Maturity to handle confidential information


Required skills:

  • Exceptional MS Office 365 skills – Outlook, Word, Excel and PowerPoint.
  • Proven experience at Executive support (ideally for minimum of 2 years).


Why Cisco

#WeAreCisco, where each person is unique, but we bring our talents to work as a team and make a difference. Here’s how we do it.

We embrace digital, and help our customers implement change in their digital businesses. Some may think we’re “old” (30 years strong!) and only about hardware, but we’re also a software company. And a security company. A blockchain company. An AI/Machine Learning company. We even invented an intuitive network that adapts, predicts, learns and protects. No other company can do what we do – you can’t put us in a box!

But “Digital Transformation” is an empty buzz phrase without a culture that allows for innovation, creativity, and yes, even failure (if you learn from it.)

Day to day, we focus on the give and take. We give our best, we give our egos a break and we give of ourselves (because giving back is built into our DNA.) We take accountability, we take bold steps, and we take difference to heart. Because without diversity of thought and a commitment to equality for all, there is no moving forward.

So, you have colorful hair? Don’t care. Tattoos? Show off your ink. Like polka dots? That’s cool. Pop culture geek? Many of us are. Passion for technology and world changing? Be you, with us!

Message to applicants applying to work in the U.S. and/or Canada:

When available, the salary range posted for this position reflects the projected hiring range for new hire, full-time salaries in U.S. and/or Canada locations, not including equity or benefits. For non-sales roles the hiring ranges reflect base salary only; employees are also eligible to receive annual bonuses. Hiring ranges for sales positions include base and incentive compensation target. Individual pay is determined by the candidate's hiring location and additional factors, including but not limited to skillset, experience, and relevant education, certifications, or training. Applicants may not be eligible for the full salary range based on their U.S. or Canada hiring location. The recruiter can share more details about compensation for the role in your location during the hiring process.

U.S. employees have access to quality medical, dental and vision insurance, a 401(k) plan with a Cisco matching contribution, short and long-term disability coverage, basic life insurance and numerous wellbeing offerings.

Employees receive up to twelve paid holidays per calendar year, which includes one floating holiday (for non-exempt employees), plus a day off for their birthday. Non-Exempt new hires accrue up to 16 days of vacation time off each year, at a rate of 4.92 hours per pay period. Exempt new hires participate in Cisco’s flexible Vacation Time Off policy, which does not place a defined limit on how much vacation time eligible employees may use, but is subject to availability and some business limitations. All new hires are eligible for Sick Time Off subject to Cisco’s Sick Time Off Policy and will have eighty (80) hours of sick time off provided on their hire date and on January 1st of each year thereafter.  Up to 80 hours of unused sick time will be carried forward from one calendar year to the next such that the maximum number of sick time hours an employee may have available is 160 hours. Employees in Illinois have a unique time off program designed specifically with local requirements in mind. All employees also have access to paid time away to deal with critical or emergency issues. We offer additional paid time to volunteer and give back to the community.

Employees on sales plans earn performance-based incentive pay on top of their base salary, which is split between quota and non-quota components. For quota-based incentive pay, Cisco typically pays as follows:

.75% of incentive target for each 1% of revenue attainment up to 50% of quota;

1.5% of incentive target for each 1% of attainment between 50% and 75%;

1% of incentive target for each 1% of attainment between 75% and 100%; and once performance exceeds 100% attainment, incentive rates are at or above 1% for each 1% of attainment with no cap on incentive compensation.

For non-quota-based sales performance elements such as strategic sales objectives, Cisco may pay up to 125% of target. Cisco sales plans do not have a minimum threshold of performance for sales incentive compensation to be paid.

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